Once again, you narrowly failed to send the documents that your friend needed due to the attachment size limit imposed by your inbox. It is really a pity, because it is always for issues of a few MB (if not KB) that it is not possible to send everything to you. In short, it would be enough to compress the files a little and the problem would be solved. Well, what are you waiting for?
If you've read the title of this article, today I'm going to explain to you how to compress a file thanks to the help of some extremely effective and easy to use programs and services, which allow you to minimize the size of documents, spreadsheets, PDFs and images while preserving the quality of the original elements. What are their names? How are they used? Now I'll explain everything in detail, calmly.
So take a few minutes of free time all to yourself, sit down comfortably in front of your trusted computer and immediately start concentrating on reading the information contained in this tutorial. In the end, I have no doubts, not only will you be able to tell yourself very happy and satisfied with what you have learned but you will also be ready to dispense useful advice on what to do to all your friends interested in the subject. Are you ready? Yes? Great. Then let's get started.
Let's start to see how to compress an Office file or a PDF or, again, an image in JPG, PNG or TIFF format, which are among the most common attachments sent by email. In this case, I advise you to use NXPowerLite, a commercial program (but usable in a free trial version for 14 days, the one I used to write this guide) that works in a totally automatic way. Just give him the document to be compressed and he reduces its size without negatively affecting the quality of the final file. It is available for both Windows and Mac.
If, on the other hand, what you are using is a Mac, once the program download page is displayed, click on the logo of the bitten apple which is at the top right and then on the button Download Now. When the download is complete, open the .dmg package obtained, open the .pkg file inside it and follow the simple setup procedure that is proposed on the screen.
Now, regardless of the operating system used, start NXPowerLite and click on the item Add File in the upper left part of the window that appeared on the screen, then select the files whose size you want to reduce. Alternatively, drag the items you want to affect into the software window. If instead you want to add an entire folder of files, press the button Add folder which is at the top left.
Then use the drop-down menu located next to the item Optimization profile: to select the type of optimization you want to apply to your files (eg. Screen, Print o Mobile device) and click on the button Optimize to start compression.
At the end of the procedure, a new window will appear indicating that the procedure has been completed and the degree of compression applied. You will then find the "lightened" version of your files in the same folder as the original ones, with the suffix (NXPowerLite) present in the name.
FILEminimizer Pictures (Windows)
Among the types of files that are sent most frequently by e-mail and that, in the long run, take up a lot of space on the PC hard disk, there is that relating to digital photos. So knowing how to compress a file belonging to this category can be convenient, very convenient. To do this, just use FILEminimizer Pictures, a free program for Windows operating systems with which, in fact, it is possible to compress a graphic file of any kind, obtaining the maximum saving of space with the minimum sacrifice on the final quality of the file.
If you do not believe it, connect immediately to the website of the software and download it to your PC by clicking on the button Download Free Version which is below. Then wait for the software download to start and complete, then open the .exe file obtained and first click on Run and then Si and forward.
Accetta quindi the conditions of use of the program, meeting the segno di spunta accanto alla voce I accept the terms of the license agreement click her cousin forward five consecutive times and then on Install and end to finish the installation process and start the program.
Nella finestra che si apre, click on your button Close to access the main screen of FILEminimizer Pictures and select the images you want to compress by clicking on Open File. Alternatively, drag the images directly into the FILEminimizer Pictures window.
Then indicate the level of compression you want to use on the selected photos through the indicator Compression settings positioned at the bottom. Depending on your needs and preferences you can choose between: Compression for Web / E-Mail, Comprssione Standard e Compression for printing.
If you want, you can also customize the compression parameters as you see fit by selecting the option Custom Compression at the bottom, by clicking on Settings and acting on the various parameters in the window that opens. To confirm any changes made, remember to click on OK.
To conclude and therefore to start the actual procedure for compressing your files, click on the button Optimize files to save the compressed version of the images. You will then find the compressed images in the same position as the original ones.
And if the tools to compress a file mentioned above were not enough for you or if you need to intervene on other types of elements, the best advice I can give you is definitely to try FileOptimizer. It is a free and open source program specific for Windows operating systems that includes all the plugins and compression tools useful to reduce the size of various types of files without loss of quality. Especially supports: audio files like MP3, Office documents like DOCX, XLSX, PPTX, PDFs, SWF videos, ZIP files, .exe executable programs, ePub eBooks, Android APK apps, BMP images and photos , JPEG, PNG and many more.
To use FileOptimizer on your computer, first connect to the SourceForge web page that hosts the application and first click on the folder at the top of the list (i.e. the one relating to the most recent version of the program, eg. 12.80.2301) and then on the voice FileOptimizerSetup.exe.
When the download is complete, open the .exe file obtained FileOptimizer64.execlick your Si and then on the button Install in the window that appears on the desktop. Then press on end to finish the setup. It then starts the program by calling it from Start menu.
Now that you see the software window on the desktop, drag the files you are interested in to act on it or, alternatively, click on the item Fillet which is on top and then on that Add files… o Add folder… in the menu that opens and select the reference file or folder.
Then press on the menu Optimize and on the voice Optimize all files attached to it to start optimization. Once the compression procedure is completed, the original files will be automatically replaced with the "lightened" ones (which is why if you do not want to lose the original files, I suggest you make a backup copy in advance).
I also point out that if before starting the file optimization procedure you want to intervene on the options relating to compression, you can click on the menu Optimize and then on the voice Options ... and adjust all the various parameters as you see fit. Finally, remember to save any changes made by clicking on the button OK placed at the bottom of the new window appeared on the desktop.
Don't you want to download programs on your computer and are you looking for a tool that allows you to compress your files by acting directly from the Web? No sooner said than done. USA Wecompress and you will see that you will not regret it. It is essentially the Web variant of the aforementioned NXPowerLite (it is in fact made by the same software house). It is a free online service, very simple to use and usable from any browser and operating system that is able to compress PDF, PowerPoint, Word, Excel, PNG, TIFF and JPEG files in an extremely simple and fast way.
To use it, connect to the main page of the service and click on the button "+" which is in the center to select the file on your computer that you want to compress. Alternatively, you can take advantage of drag and drop by dragging the reference element directly into the browser window.
Then all you have to do is wait for the file to be processed by the service and when the procedure is completed you will be able to know the comparison between the initial size of the file and the one reached later and you can download the last result returned by pressing the button Download. If you have not made any changes to the default browser settings, the file will be saved in the folder Download Windows and Mac.
Further Useful Solutions
None of the resources to compress a file that I told you about in the previous lines have helped you because what you want to intervene on is a file audio other than those supported by the programs just mentioned? In this case, instead of turning to a compressor in the strict sense of the term, such as those I have already indicated for other types of files, I suggest you consider the idea of using a converter.
By doing so, you can go to "lighten" the final file by changing its format and / or by intervening on parameters such as bitrate and frequency. If you are interested in this, I suggest you consult my tutorial dedicated to how to reduce the size of a song through which I have indicated and explained a bunch of software suitable for the purpose.
Do you want to work on a file video? The speech is good or bad the same as that made just now for what concerns the audio files. To succeed in your intent, you can turn to a converter which, by intervening on the final format and other parameters, can therefore also act as a compressor. If you are interested in this, consult my article on programs to compress video.
And if you are looking for something more specific to the images and for documents in PDF, you can then read my posts dedicated to how to reduce the weight of a photo and how to compress a PDF file.
Finally, I point out that you can also compress other types of files in a generic way, creating archive compressi. To do this, you can refer to the instructions I have provided you in my article on how to zip a folder and where you will find all the steps necessary to reduce the size of your files.
Other generally useful software for compressing various files you can find them reported in my article on programs to compress files, in fact, and in my tutorial on how to reduce the size of a file.