How to Archive Email

You use email every day for work and, between emails sent, received, drafts and the numerous folders you use to filter conversations, you certainly can't say that your inbox is tidy. Come on, how about we do some cleaning? After all, if you are reading this guide of mine on how to archive email, I guess you want to start your work day on the right foot, putting aside emails you don't need.

How do you say? Things are just like this and you wonder if I can help you do this? Of course yes, there is no problem. In the course of this tutorial, in fact, I will explain how to archive emails using the main Webmail services and email clients, explaining how to do it from your computer but also from your smartphone or tablet, in case you need to organize e-mail also on the move.

Is the topic of interest to you and now you can't wait to get started? I can imagine! Very well, let's get to work immediately: take a few minutes of free time, sit comfortably and carefully read the information I am about to give you; you will see that you will be absolutely satisfied with the results you will be able to obtain. I wish you a good reading and a good job!

Archive Gmail Email

Archiving e-mail is a method used to organize messages in order to group them all in one section. You can do this very easily from either the web version of gmail than from the application for Android and iOS. In the following lines I'll explain how to proceed in both cases.

From Computer

To archive Gmail emails from your computer, connect to the web version of the email service and then click on one of the tabs in which your email is organized (for example main).

Locate the email to archive, select it by placing the check mark (you can also select multiple emails at the same time) and click the button Archive that you find in the top bar (it is the icon with the symbol of a dark box with a down arrow). If you don't use the gmail, you can archive messages from section Incoming mail with the exact same procedure.

Archived emails are moved to the folder All messages, which you can access by clicking on the respective item in the left sidebar (if you can't find it, click on the menu item first Other). To restore archived conversations, click on them to place the check mark and press the button Move to inbox in the top menu bar (è a light box symbol with a down arrow, in the latest version of Gmail).

Give Smartphone and Tablet

If you are using the gmail on your Android or iOS device, you can archive an email located in the root folder or in any folder of the email service with absolute ease. To proceed, locate the conversation you are interested in, tap on it and hold down until the check mark appears (you can then select multiple emails at the same time). Then, press on symbol of a box in the top bar, to archive the selected emails.

Archived conversations are visible at any time: tap the button top left and then presses on the wording All messages in the drop-down menu you see on the screen. To restore an archived email, tap and hold on it to select it. Pajamas icon (...) and, in the context menu, press on the item Move to inbox (Move to Inbox and Android).

Archive Outlook Email

If the Webmail service you use is Outlook.com and you want to know how to archive e-mail through its Web version, through the computer client or its smartphone app, read the following lines carefully.

From Computer

Do you want to archive email from Outlook acting from the Web version of the service? To do this, access it, then locate the message or conversations you want to archive and put the check mark on them to select them. Press the button Archive in the top bar, in order to move the conversations to the folder archive found in the left sidebar.

To restore archived conversations, click on the emails in the folder archive, in order to select them, then press the button Move to and select, from the drop-down menu you see on the screen, the folder in which you want to restore the archived emails (for example Incoming mail).

If, on the other hand, you want to turn on automatic email archiving using Outlook, very popular email client for Windows e MacOS included in the Office suite, first refer to the procedure for Windows that I am going to show you.

Right click on the Incoming mail and select the item Property in the menu that appears. In the window that opens, move to the tab Automatic archiving and metti il ​​segno di spunta accanto alla voce Archive items in the folder using the default settings (if you want to archive messages in the inbox, using the default settings), or next to the entry Archive the folder using these settings (if you want to archive mail, using different settings for each folder).

In the first case, you can adjust the default settings on mail archiving by clicking the button Default storage settings and setting, in the window that opens, some parameters, such as the number of days after which the messages will be archived (Automatically archive each) and the destination folder of the archives (Move old items to). To confirm the set parameters, click OK.

In the second case, instead, you must indicate the folder where to move the archived messages (Move old items to o Move old items to the default archive folder) and set the number of months, settimane o giorni after which proceed to archive messages (Delete items after). Confirm your changes by clicking on the button Apply and then OK.

You use Outlook on MacOS? In this case, to succeed, select one or more messages to archive and, in the tab Home, click on the item Archive. By doing this, messages will be immediately moved to the default archive folder.

If you archived an email by mistake, click on the archive folder and move the selected message back to another folder by pressing the button Move in the top bar and selecting the folder Incoming mail (or another folder of your choice).

Note that, depending on the configured mailbox, the archive it may have a different name: for accounts gmail it is in fact called All messages, while for the other services it is called generically archive.

If, on the other hand, you want to activate an automatic rule that archives, for example, deleted messages, messages from the spam folder, drafts and sent mail, click on the items Outlook > Pref Renze in the top menu bar.

On the next screen, tap on the wording Account, select the email account in the left bar and press on Advanced. Then choose the tab Folders and, for each label (Sent mail, Drafts, Junk mail, Trash), indicates whether to archive the emails on the server or locally, using the respective items you see in the drop-down menu, corresponding to each category. Confirm the changes made by pressing the button OK.

Give Smartphone and Tablet

Using the application of Outlook for Android and iOS you can easily archive your inbox in the section archive. To do this, start the application in use on your device and locate the message or conversations to be moved to the archive in the folders. Then, tap, hold down on them to select them and press the icon with the symbol of a box in the menu bar that you see appear on the screen.

Archived conversations have not been deleted; press the button with the symbol and tap on the menu item archive to find them in this section. Do you want to restore them to the original folder? Tap on them to select them and then press the icon with the symbol of a folder (if you use iOS) or on the symbol (...) (if you use Android). In the drop-down menu you see on the screen, click on the wording Move to folder, in order to select the folder in which you want them to be restored.

Archive the Mail Email

You need to do some cleaning in the email service Apple and you wonder how to do, to succeed in archiving emails? Do not worry; in the following lines I will explain how to proceed, using the application Mail from iCloud, from an iOS device and also how to proceed through the use of the e-mail client for macOS.

From Computer

To archive email you can act from iCloud, by connecting to the service using the account Apple previously registered and then clicking on the application Mail in the main screen (it is the symbol of a white envelope on a light blue background).

using iCloud Mail, then locate the email to archive and click on it, then press the icon with the folder symbol in the top bar and, in the drop-down menu you see on the screen, press on the wording archive.

To restore a previously archived email, click the section archive in the left sidebar, locate the email you want to restore and click on it to select it. Then press the button again with the symbol of a folder in the top bar and, in the drop-down menu visible on the screen, click on the wording that refers to the folder of origin or another folder you want to move it to.

From MacOS

You usually read email from MacOS, via the application Mail? In this case, start it by clicking on its icon in the bar Dock (is the one with the symbol of a postcard), then click on the email to archive from the folder Entry (you can choose any other folder) and press on box symbol in the top menu bar, to archive an email.

Do you want to restore an accidentally archived email? Click on the entry archive in the side menu, to locate the archived conversation, and right click on it. Now, in the context menu, click on the item Move to and then select the wording that refers to the folder where you want to restore the email, for example Entry. The procedures I indicated are also valid if there are multiple e-mail addresses configured.

Give IPhone and IPad

If you use the application Mail on your iOS device to manage e-mail, start it by tapping its icon on the home screen of your device. Now, locate the email to archive and select it by pressing the button Modification at the top right and placing the check mark on it (you can select multiple emails at the same time). To end the procedure, click on the wording Archive.

Archived conversations can be restored at any time. Then tap on the menu item Boxes and presses on the voice All emails, in order to identify previously archived emails. Now, tap on the voice Modification in the top bar and tick the ones you want to restore, then press the button Move and, in the menu you see on the screen, select the box where you want to move the archived email.

Archive Yahoo Mail Email

Use the e-mail service of Yahoo and would you like to know how to proceed to archive the e-mail in the latter? Don't worry, read carefully the instructions you find in the following lines.

From Computer

If you want to act as a computer, to archive email conversations Yahoo Mail, connected to its Webmail service and select the emails to be archived by placing the check mark on it. Then press the button Archive, in order to quickly succeed in this intent.

To restore previously archived emails, go to the section archive by clicking on this folder in the left sidebar, check the emails to restore and then click the button Restore located at the top.

Give Smartphone and Tablet

Using the application Yahoo Mail on an Android or iOS device, locate the conversation to archive from the application folders and tap on them to put the check mark on it. Then press the button with the symbol of a box in the menu bar at the bottom, to archive the selected conversations.

The section Archive can be found in the menu bar of Yahoo and is accessible by tapping on button in the upper left corner. Then select this folder, locate the email to restore and select it, placing the check mark on it. To finish the reset, press the button with the symbol of a folder in the menu bar at the bottom and in the drop-down menu Move in, presses on the wording Arriving to restore it in the main section.

Archive Libero Mail Emails

Also e-mail service Libero mail it allows easy archiving of emails within a specific folder. In the following lines, I'll explain how to proceed from a computer and mobile devices, using the Libero Mail application for Android or iOS.

From Computer

To archive email from Libero mail from your computer, access the web version of the service and then locate the conversations to move to the folder archive. Then click on the box that you find next to them, to select them, and then on the button with the box symbol in the top bar to activate the section archive, whose wording will appear in the left sidebar.

If you have archived emails by mistake, locate and click on the section archive, to view all the emails contained within it. Then put the check mark on the conversations to restore and press on Other in the top menu bar. In the drop-down menu you see on the screen, click on the item Move and choose the folder in which to restore archived conversations.

Give Smartphone and Tablet

Using the email application Libero mail on an Android or iOS device, first identify the conversations you want to archive from the app's main folders (for example Incoming mail) and tap on the emails to be archived to put the check mark on them. Then press on symbol of a folder and in the menu Move you see on the screen, presses on the voice archive.

To restore previously archived email conversations, access the section archive by tapping on his name which is present in the menu bar (it is the one visible by pressing on button ). Locate the archived conversations, tap on them to put the check mark on them and press the button with the symbol of a folder. To end the restore procedure, indicate in the drop-down menu you see on the screen the folder where you want to move the emails previously archived (for example Incoming mail), by tapping on the relevant item.

Archive the TIM Mail E-mail

If you want to archive emails from the service TIM Mail you must act from the Web version of the latter and, first of all, you must create a special folder, as by default there is no section archive.

Then access your inbox on TIM Mail and, in correspondence with the wording Personal folders, click on the item first Manage and then Crea. Now, use the text field you see on the screen to type a custom name for the archive folder you are about to create (for example archive) and the first button Crea.

Once this has been done, select the conversations to be archived, placing the check mark on them, and then press the button Move to, by clicking, in the drop-down menu you see on the screen, on the wording of the archive folder you have created. Optionally, you can restore the archived conversation by clicking on the created folder and placing a check mark on the email. Then click the button again Move to and in the drop-down menu you see on the screen, click on the wording that refers to the folder in which you want to restore the email.

Archive Email with Mozilla Thunderbird

If you want archive email through the use of the client Mozilla Thunderbird for Windows or macOS, launch the software and left click on the configured email account. Then click on the wording View settings for this account, to go to the settings menu.

Now, click on the menu item Folders and copies in the left sidebar and then put the check mark next to the wording Keep message archives in. Also put the check mark next to the item Archive folder on to select the option for where you want to save the folder Archives (if directly in the e-mail service or in the local folders). Alternatively, customize the option by placing a check mark on the wording Altra and select the item of your interest in the corresponding drop-down menu. To confirm the changes click OK.

Once you've adjusted these settings, you can archive emails from Mozilla Thunderbird manually, selecting them from the incoming mail, right clicking on them and pressing the item Archive in the drop-down menu. Emails added to the folder Archives (located in the left sidebar) can be easily restored by right clicking on them: then press on the item Move to and select the folder in which to restore them from the drop-down menu.

Other Solutions for Archiving Email

A workaround you can use, if your intent is to archive email, relates to the saving of a specific email on a USB key, in such a way as to always have a copy of it available.

This specific procedure can be carried out in different ways, as it is possible to use a Webmail service directly, without downloading any software, or it is possible to perform the download procedure in one of the main e-mail clients. In this regard, if you want to know more about the subject, I suggest you read my guide in which I explain in detail how to save e-mail on a stick.